This is Part VII and the final blog from my previous blogs on utilizing the Dynamics GP Professional Services Tool Library (PSTL.) The six previous blogs addressed the System, Financial, Purchasing, Sales, Inventory, and Payroll sections. In this blog, I wanted to discuss the two Miscellaneous Tools listed under the Misc Tools Grid: Fixed Assets Modifier and Minimum PO/Receipt Number.
Misc Tools:
When running any PSTL tool, always remember to make a backup before performing the action.
Fixed Assets Modifier
This tool enables the user to change an asset number of an existing asset.
To Modify or reclassify an Asset ID:
- Start the PSTL function in Dynamics GP
- Select the Fixed Assets Modifier option
- Click Next
- Enter an Existing Asset ID
- Enter the New Asset ID
- Click the Change Button
Note: The table that will be updated with the new Asset ID are: FA00100, FA00700, FA00701, FA00800, FA00801, FA01002, FA01100, FA01300, and FA10200.
Minimum PO/Receipt Number
This tool enables the user to set the minimum PO Number or Receipt Number for the defaults when creating a new Purchase Order or Receipt. It further allows the user to disable the use of previous PO and Receipt Numbers.
To Activate the Minimum PO/Receipt Number option in Dynamics GP in the PSTL
- Start the PSTL function in Dynamics GP
- Select the Minimum PO/Receipt checkbox
- Click Next
To set the Minumum PO Number
- Select Microsoft Dynamics GP – Tools – Setup – Purchasing – Purchasing Order Processing
- Select the Additional Option
- Enter the Minimum PO Number
- Select the Save Button
To set the Minumum Receipt Number
- Select Microsoft Dynamics GP – Tools – Setup – Purchasing – Purchasing Order Processing
- Select the Additional Option
- Enter the Minimum Receipt Number
- Select the Save Button
To never utilize previous PO Numbers or Receipt Numbers:
- Select Microsoft Dynamics GP – Tools – Setup – Purchasing – Purchasing Order Processing
- Select the Additional Option
- Select the Never Default to a Previous PO/Rec Number checkbox
- Select the Save Button
Note – The document number must be the same length as the original Minimum PO Number for this option to perform.
ANDREW FRASER | Senior Business Software Consultant
As a Senior Business Consultant, Andrew is responsible for the implementation and support of CRM, GP, and other Microsoft products, ensuring that our solution scoping, architecting, and delivery meet and exceed customer expectations. He helps clients analyze their current business processes and provide them with process improvements. During his time at KTL, Andrew has built lasting relationships with clients by understanding their business needs and provided value by leveraging their existing resources. Andrew has more than 21 years of experience in implementing business software for a variety of industries, including service, government, distribution, not-for-profit and manufacturing. He graduated with a Bachelor’s Degree in Math with concentration in Computer Science and a Bachelor’s Degree in Business Marketing from St. Andrew’s University in Laurinburg, North Carolina. His experience includes helping companies embrace technology to fulfill their organizational needs and creating innovative solutions using CRM, GP and other Microsoft products.
