Category: ERP

Upgrading why should I do it? What are some benefits from upgrading?

Each year there is a new version of your ERP software and the big question is should this be the year that we upgrade. Many may see upgrading as a large project that will take time and resources but what you don’t see are all the benefits you will have from upgrading. These benefits are not always limited to the ERP enhancements with an upgraded software. A lot can happen in the year or two that it has been since your last upgrade. Businesses are constantly changing and the need for more automation and functionality out of your software is always there.

March 24, 2015

Paying Employee Expenses By EFT Part 2

In part 1 – We went thru the steps to setup the Company EFT Information. In this Section we will go thru the steps to setup the Employee as a Vendor and to setup the EFT Information for that Vendor.

Step One – Create a Vendor Class – this class will be assigned to all Employees setup for Expenses

Go To Purchasing >> Setup >> Vendor Class

March 20, 2015

Demystifying The Modification Of Word Templates For GP

Prerequisites:

Once GP has been installed – Install the Microsoft Word Add-In from the GP Installation Disk. This will install the Default Word Templates and will add Template Maintenance and Template Configuration to the Administration >> Reports Window.

March 13, 2015

Project Budgeting and the Questions You Should Ask

Budgets are one of the 3 pillars that hold-up a project and they ensure that there is enough of “it” to support the other 2, viz. scope and time. All three are just as important but for a successful project implementation a smart budget is at its core.

The PMBOK talks about several methods we can use for budgeting but the one that is my favorite and is most accurate is “bottom-up estimating”. When using this method we break down each task into a smaller component and such a component can be assigned anywhere from 8-16 hours to complete. We then work our way up into estimates of higher-level deliverables.

March 11, 2015

5 Common Sales Tax Remittance and Filing Errors

Sales tax filing and reporting rules vary between jurisdictions in material ways. Each state has unique filing schedules, forms, payment thresholds and other administrative requirements that can trip you up. Here are some common filing and registration errors and what you can do about them.

March 9, 2015

4 Ways to Maximize excel based budgeting in GP

Do you report actual to budget variance and always have a difficult time getting your budget into GP? Below are some suggestions on how to best use excel based budgeting within GP. There are options for users who have budget workbooks outside of GP and just need to load the data as well as users that are just starting the budgeting process and how to build templates and get historical data out of GP for budgeting.

March 5, 2015

Why are my GL Cash Account Balance & Checkbook Balance Different?

In this blog, I wanted to address the variety of factors that may lead to your Checkbook balance and General Ledger Balance differing. Some vital information that should be collected to evaluate why the balances are different are:

What is the difference between the General Ledger Cash Account and the Checkbook balance?
When did the balances between the General Ledger and the Checkbook last match?
Are there any un-posted General Ledger batches?
Are there any Cash Receipts not deposited?
What are the results from the Reconcile to GL function in GP: Microsoft Dynamics GP – Tools – Routines – Financial – Reconcile to GL

February 27, 2015

The Importance Upgrading

We often say that accounting systems are “sticky”. Once you find one that works for your business you feel locked in because of:

1. The cost.
2. The fact that you need it up and running every single day so that your business can function efficiently.

The problem is that most organizations are constantly evolving and changing and re-evaluating their needs. You may now need functionality that was not initially needed when you implemented the system. How do you rectify this without starting from scratch with a new system? It’s actually quite simple; you upgrade your current system.

February 10, 2015

States look to the cloud for more revenue in 2015

With over 12,000 jurisdictions in the U.S. and hundreds of thousands of rule changes annually, sales tax is a moving target in the best of times. Managing sales tax accurately requires a level of expertise many companies simply don’t possess. And 2015 is shaping up to be an even thornier year for sales tax compliance.

In addition to the usual suspects—constantly shifting nexus rules, product and service taxability changes, etc.—states are working even harder to capture untapped sales tax revenue in 2015. One place they’re looking is the cloud.

February 2, 2015

Is On-Premise ERP Dead? Hardly…….

The ERP (Enterprise Resource Planning) concept grew out of early accounting systems; the idea that you should join up all your disparate engine-room components to have an integrated, holistic view of operations. ERP suites from Oracle, Microsoft, SAP and others were intended to create a one-stop shop for payroll, invoicing, HR, logistics, supply chains, general ledger and all line of business systems like manufacturing or supply chain.

There has been a recent plethora of blogs about the “death of on premise ERP” as companies utilize SaaS for critical business functions. The blogs say that as nimble, less costly SaaS systems replace ERP components, the whole concept of a single system crashes to the earth.

January 14, 2015